What are administrative fields? Javier Vegas March 07, 2016 17:58 Follow Administrative fields are membership fields. You can use these fields to maintain notes about members such as the number of volunteer hours worked or who has received a welcome call from the New Member Committee. Once you create an admin field, you can include it in a membership report. To make an admin field invisible to members, don't include them on the membership form. To create an admin field: Go to [group name] > Utilities >Manage > Manage membership > Membership fields. At the bottom of the page, click "Add Admin Field." Fill out the required fields and choose: - "Admin Only" if you want only group leaders to see this information. - "Member & admins only" if you want only group leaders and the member to see this information. - "All members (if member chooses to share with group)" if you want all group members to have access to this information. Please note that group members will be able to opt out sharing the information with other group members. - "All members (member required to share with group)" if you want all group members to have access to this information. Please note that group members will be able to opt out sharing the information with other group members. Click "OK." If you have created a field that you want group members to complete upon registration, make sure to include it on the membership form. Learn more here: Guide: How do I collect information from my members upon registration? To edit the information in the field for each member, run a membership report, then click "view/edit" next to the membership record you wish to update. Learn more here: Guide: How do I create a membership report? To delete any admin field: Go to [group name] > Utilities > Manage > Manage membership > Membership fields. Click "Remove" next to the field in question and confirm your choice. Please note: When a group field is deleted all the data associated with the field is deleted and cannot be recovered.
